Rekeying the same shipment data
Invoice numbers, items, weights, package counts and party details must be moved from source documents into a working file again.
For freight forwarding and import-export teams
Reduce customs data entry — let AI read documents before filing
Upload Commercial Invoices, Packing Lists and Bills of Lading. AI extracts the fields into Excel for review before your team uses its existing customs software.
ButterFile is not customs filing software. It prepares document data before filing, so your team can keep using Next A, K Soft, EzyPlus, ECS or its current system.
- PDF and images
- Custom fields
- Review before export
Document flow
Invoice · Packing List · B/L
1
Receive Invoice, Packing List and B/L
2
AI extracts fields defined in your template
3
Review and export to Excel
4
Use the data with your existing customs software
The operational problem
Repeated data entry slows the team before filing begins
The same shipment data is spread across documents and layouts. A single mismatch can force the team to recheck the complete set.
Every supplier uses a different layout
Invoices and Packing Lists place data differently, so one fixed data-entry rule cannot reliably handle every file.
One mismatch triggers a full recheck
When a total or quantity looks wrong, the team opens multiple pages to trace the source before customs preparation can continue.
How it works
From source documents to Excel in three steps
ButterFile prepares data only. Your team still reviews it and files through its existing customs workflow.
- 1
Upload documents
Select a PDF or image of an Invoice, Packing List or B/L that contains the data you need.
- 2
Define fields for AI
Create a template for columns such as Invoice No., Vessel, Port, Package, Gross Weight and line items.
- 3
Review and export
Check extracted values, correct only what is needed, and export Excel for the next step in your existing system.
Try a real file
Test the extraction workflow with your document
Upload one PDF or image to see the process. No account is required before the trial.
AI output should be reviewed before it is used for customs filing or passed to another system.
Review before handoff
You do not have to trust a black box
Speed only matters when the team stays in control. ButterFile keeps review between extraction and export.
Define the structure
Templates set field names, data types and column order so outputs follow the structure your team expects.
Trace values to the source
Document positions and confidence values help reviewers see where a number or phrase was read from.
Human approval before export
The team corrects values and checks completeness before downloading Excel. ButterFile does not file customs entries automatically.
Keep your current system
No customs-software migration required
ButterFile prepares Excel data for the columns or import format supported by your destination system. It does not claim a direct integration with every platform.
- Next A
- K Soft
- EzyPlus
- ECS
- Excel / ERP
Frequently asked questions
Before using AI for customs data entry
Start reducing customs data entry with the next document set
Try a real file first, then create a reusable template for the shipment data your team needs every day.